June Newsletter – Nonprofit Renewal Deadlines, Audits, & Upcoming Webinar

Summer Salutations

June 30th State Charity Registration Deadlines

Did you know that not only do you need to file an extension with the IRS you need to also file for an extension of time to file with the Secretary of State or the Attorney General’s office for your Charity Registration Renewal or Annual Financial forms?

Eight states have due dates that are 6 months after the fiscal year end so for 67% of our customers they should be preparing to send their state renewals or preparing extensions for Kansas, Illinois, Maryland, Michigan, Minnesota, New Jersey, New Mexico and Tennessee.  

Alaska, North Dakota, and Wisconsin are not far behind with due dates beginning September 1st. If you are waiting for your financials to be ready, sign into your account today to print and send in your extension forms if not file your renewal packages today!!

Other states to be aware of are DC, FL, GA, NV, OK, RI, UT and WV which use the organization’s registration anniversary date as the renewal due date which is dependent on your previous registration.  Those dates can be found on your last registration approval letter from the state or the state’s website.

Audits

Did you know that 22 states have audit requirements??  Audit requirements begin at 200K for some state registrations and renewals while most average around 500K for an independent audit.  Total revenue is the trigger for most audits while contributions are the basis for other states and about half have some type of exclusion for government agency fees & grants as well as some “other types” of income.  Read the Blog

Webinar

If you would like to get to know us better or need a refresher join our webinar on July 6, 2017 at 2:00 EST.  Please register at  Simple Charity Registration – annual state charity registration made easy!

See how it works click here

If you have any comments, questions or concerns, please contact us at 800-780-6027 or support@simplecharityregistration.com for more detailed answers.

Is My Nonprofit Organization Required to Have an Audit?

Is your organization required to submit an audit with your state charity registration or renewal?? Simply stated, “Yes”!! Over half of the states that require state charity registration and annual financial reporting do require audited Financial Statements by a independent CPA in addition to the IRS 990 reporting.

Most states base their requirements on Total Revenue while the others base theirs on Total Contributions while some exclude government agency fees & grants, foundation grants, membership fees and investment income.

State Financial Statements Review Audit
Alabama No Audit Required
Alaska No Audit Required
Arizona Veteran’s Organizations Only – No Audit Requirement
Arkansas Revenue > $500K
California Revenue > $2M
Colorado No Audit Required
Connecticut Revenue > $500K *
Delaware
DC No Audit Required
Florida $500K to 1M Contributions > $1M
Georgia Revenue < $500K $500K to 1M Revenue > $1M *
Hawaii Revenue > $500K *
Idaho No Charity Registration Required
Illinois Contributions > $300K **
Indiana No Charity Registration Required
Iowa No Charity Registration Required
Kansas Contributions > $500K
Kentucky No Audit Required
Louisiana No Audit Required
Maine No Audit Required
Maryland $300K to $750K Contributions > $750K *
Massachusetts 200K to $500K Revenue > $500K
Michigan $275K to $525K Contributions > $525K *
Minnesota Revenue > $750K
Mississippi $250K to $500K Contributions > $500K *
Missouri No Audit Required
Montana No Charity Registration Required
Nebraska No Charity Registration Required
Nevada No Audit Required
New Hampshire Revenue > $500K to $1M Revenue > $1M
New Jersey Revenue > $500K
New Mexico Revenue > $500K
New York $250K to $500K Revenue > $500K
North Carolina No Audit Required
North Dakota No Audit Required
Ohio No Audit Required
Oklahoma No Audit Required
Oregon No Audit Required
Pennsylvania  $100K to $300K Contributions > $300K *
Rhode Island Revenue > $500K
South Carolina No Audit Required
South Dakota No Charity Registration Required
Tennessee Revenue > $500K *
Texas Veteran’s and Police Organizations Only – No Audit Requirement
Utah No Audit Required
Vermont No Charity Registration Required
Virginia No Audit Required
Washington No Audit Required
West Virginia $100K to $200K Contributions > $ 200K *
Wisconsin $300K to $500K Contributions > $500K *
Wyoming No Charity Registration Required
* These states excluding certain types of revenue such as government agency fees & grants,
foundation grants, membership fees and investment income.
** $25K if professional fundraiser usedAs of 4/30/17

Please contact us with any comments, questions or concerns at (800) 780-6027 or support@SimpleCharityRegstration.com.

North Dakota Corporate Registration/Qualification

Out of state charitable corporations must obtain a certificate of authority from the Secretary of State office if they conduct activities in North Dakota which includes soliciting for donations.  A non-profit corporation can do this by filing a Certificate of Authority Foreign Corporation Application (SFN 13100).

A foreign corporation using a name other than its corporate name must also file the Trade Name Registration Form (SFN 13401) and renew annually.

You will need to have a Registered Agent for filing the Certificate of Authority Foreign Corporation Application which can be provided by a service or an individual residing in North Dakota. If your organization is registering nationwide you are going to need registered agents for several states so we recommend using a national agency so that you only have one point of contact for that service. Here is the link to the blog we posted earlier in the year on the role of Registered Agents in state charity registration process.

For more information on corporate registration, review the North Dakota Secretary of State’s website or you could read up on Corporate Registration and Registered Agents on our blog.

Please contact us with any comments, questions or concerns at (800) 780-6027 or support@SimpleCharityRegstration.com.

Oregon Corporate Registration/Qualification

Out-of-state charitable corporations must register prior to solicitation with the Department of Justice Charitable Activities Section.  Those forms can be found on SimpleCharityRegistration.

Nonprofit corporations organized in another state which solicit, hold assets or do business in Oregon must also register with the Oregon Secretary of State Corporations Division. They must file an Application for Authority to Transact Business-Nonprofit which can be submitted by mail or online at the Oregon Business Registry.  The annual renewal must be done online by February 1st of each year.

You will need to have a Registered Agent for service of process filing as a Foreign Non-profit can be provided by a service or an individual residing in Oregon. An entity cannot designate itself as its own registered agent.  If your organization is registering nationwide you are going to need registered agents for several states so we recommend using a national agency so that you only have one point of contact for that service. Here is the link to the blog we posted earlier in the year on the role of Registered Agents in state charity registration process.

Please contact us with any comments, questions or concerns at (800) 780-6027 or support@SimpleCharityRegstration.com.

DC Corporate Registration/Qualification

Nonprofits must file for a basic business license in DC which in lieu of completing a charity registration application.  This includes completing corporate registration with the FN-1 Form as a foreign entity conducting business in DC. The best way to register in DC is online through the Department of Consumer and Regulator Affairs (DCRA), Corporations Division, CorpOnline Web Portal.

It is best to register through their portal as you can track your progress from the corporate registration to the tax exempt application and then on to registering your non-profit as a business with the BBL-EZ Form.

You will need to have a Registered Agent for filing both as a Foreign Non-profit and for completing the BBL-EZ application both can be provided by a service or an individual residing in DC. If your organization is registering nationwide you are going to need registered agents for several states so we recommend using a national agency so that you only have one point of contact for that service. Here is the link to the blog we posted earlier in the year on the role of Registered Agents in state charity registration process.

If you plan on using a name in DC other than your registered corporate name, you also will need to register that Trade Name.

Please contact us with any comments, questions or concerns at (800) 780-6027 or support@SimpleCharityRegstration.com.

Colorado Corporate Registration/Qualification

Every charitable organization that solicits contributions in Colorado must complete the charity registration process before engaging in any solicitation activities. This includes registering your out-of-state (foreign) nonprofit with the Colorado Secretary of State by filing a “Statement of Foreign Entity Authority“.

You will need to have a Registered Agent for filing the Statement of Foreign Entity Authority and the charity registration application both can be provided by a service or an individual residing in Colorado. If your organization is registering nationwide you are going to need registered agents for several states so we recommend using a national agency so that you only have one point of contact for that service. Here is the link to the blog we posted earlier in the year on the role of Registered Agents in state charity registration process.

All of Colorado’s forms must be filed online including the Charity Registration. More information about the process can be found on the Colorado Secretary of State’s website.

Please contact us with any comments, questions or concerns at (800) 780-6027 or support@SimpleCharityRegstration.com.

California Corporate Registration/Qualification

Out of state charitable corporations must register or qualify with the California Secretary of State’s office if they do business in California which includes soliciting for donations.  A non-profit corporation can do this by filing a Statement and Designation by Foreign Corporation (Form S&DC-S/N).

You will need to have a Registered Agent for filing the Statement and Designation by Foreign Corporation which can be provided by a service or an individual residing in California. If your organization is registering nationwide you are going to need registered agents for several states so we recommend using a national agency so that you only have one point of contact for that service. Here is the link to the blog we posted earlier in the year on the role of Registered Agents in state charity registration process.

After obtaining the corporate registration approval, we recommend that the organization files for state tax exemption with the California Franchise Tax Board.  The Submission of Exemption Request (Form FTB 3500A) should be filed so that the organization will be recognized as a tax exempt entity and will not have to pay any California franchise taxes.

For more information on corporate registration review the California Secretary of State’s website or you could read up on Corporate Registration and Registered Agents on our blog.

Please contact us with any comments, questions or concerns at (800) 780-6027 or support@SimpleCharityRegstration.com.

State Charity Registration Made Easy – Webinar

Simple Charity Registration is an affordable form fill software designed to reduce the amount of time and resources it takes your organization to fulfill your state charity compliance requirements.

How can SimpleCharityRegistration.com help you accomplish your mission?

4 Simple Steps:

  1. Identifying up front which states your organization will need to register in and in which states you may be exempt from registration requirements
  2. Collecting all information necessary to file up-to-date state specific forms (registration, renewal, exemption, or extension), with instructions and resources all in one place
  3. Sending email reminders of renewal and annual financial due dates, saving you from missed deadlines and penalties
  4. Storing your data from one year to the next, available to you at any time to add a new state or renew a previous one, keeping you compliant

Laptop

4 Simple Steps to Compliance Video

Simple Charity Registration is designed to allow you to do your registration in parts as you have the information available, making now the perfect time to get started on your registrations and renewals while waiting for your financials to be complete.

Simple Charity Registration looks forward to helping you spend more of your valuable resources on your mission while staying compliant.

Join Us for a free, 30-minute webinar on Tuesday, June 6th at 2:30 pm ET.

Register Now

 

Here are some other resources that will be helpful throughout the registration process: GuideStar’s blog on State Registration Requirements for Fundraising, our blogs on what to prepare for registration and how Simple Charity Registration can help.

Please take a minute to visit our website www.SimpleCharityRegistration.com and create a free account or contact us to learn more at 800.780.6027 or email us at support@simplecharityregistration.com with any questions.

Thank you
Your Simple Charity Registration Support Team

 

How to File the Form 990 Extension – Form 8868

May 15th is fast upon us and with that we get a lot of calls asking us how to file an extension for the 990 series of informational returns from our website. Unfortunately we do not offer that service at this time but here is some information that will hopefully get your organization through the process.

File by Mail

Download and fill in the Form 8868: Application for Automatic Extension of Time to File an Exempt Organization Return from the IRS website and mail it to:

Department of the Treasury
Internal Revenue Service Center
Ogden, UT 84201-0045

File Electronically (Preferred)

You can have your accountant file the form for your organization electronically through their software package.

Or

You can choose one of the IRS Exempt Organizations Modernized e-File Providers

Typically the e-File websites are quite straight forward and only ask you a few questions about your organization and contact information.  Also, most are free or at a low cost to your organization depending on your revenue.

Once you have secured your organizations extension approval for the Form 990 then you can come back to our website and preview the state specific instructions for the charity registration renewal or annual update forms.   Most states do require you to individually file an extension of time request with their state charity office if your organization will also require more time to file your renewals/updates with them.

Here is a link to our previous blog: State Charity Renewal Due Dates

Please contact us with any comments, questions or concerns at (800) 780-6027 or support@SimpleCharityRegstration.com.

 

 

Charity Resources – Who Should I Call? FAQ’s?

Looking for some help with your nonprofit? Almost all states have an association devoted to nonprofit assistance no matter where your organization is in its lifecycle. Whether you you just need a form or something more complex they will most likely have the answer. Most state associations offer online training, research and local events that you can attend to get more familiar with your fellow non-profiteer!

State Association Link
Alabama Alabama Association of Nonprofits http://www.alabamanonprofits.org/
Alaska The Foraker Group http://www.forakergroup.org/
Arizona * Alliance of Arizona Nonprofits http://arizonanonprofits.org/?
Arkansas Arkansas Nonprofit Alliance https://www.arkansasnonprofits.org/
California California Association of Nonprofits http://www.calnonprofits.org/
Colorado Colorado Association of Nonprofits https://www.coloradononprofits.org/
Connecticut CT Community Nonprofit Alliance http://ctnonprofitalliance.org/
Delaware * Delaware Alliance for Nonprofit Advancement http://www.delawarenonprofit.org/
District of Columbia Center for Nonprofit Advancement https://www.nonprofitadvancement.org/
Florida Florida Nonprofit Alliance http://www.flnonprofits.org/
Georgia
Hawaii Hawaii Alliance of Nonprofit Organizations http://hano-hawaii.org/newhano/
Idaho * Idaho Nonprofit Center https://www.idahononprofits.org/
Illinois Forefront https://myforefront.org/
Indiana * Indiana Nonprofit Resource Network http://www.inrn.org/
Iowa* Iowa Nonprofit Resource Center https://inrc.law.uiowa.edu/
Kansas
Kentucky Kentucky Nonprofit Network https://www.kynonprofits.org/
Louisiana Louisiana Association of Nonprofit Organizations http://www.lano.org/
Maine Maine Association of Nonprofit https://www.nonprofitmaine.org/
Maryland Maryland Nonprofits https://marylandnonprofits.org/Default.aspx
Massachusetts Massachusetts Nonprofit Network http://massnonprofitnet.org/
Providers’ Council http://www.providers.org/
Michigan Michigan Nonprofit Association https://www.mnaonline.org/
Minnesota Minnesota Council of Nonprofits http://www.minnesotanonprofits.org/
Mississippi Mississippi Center for Nonprofits http://msnonprofits.org/
Missouri Nonprofit Connect https://www.npconnect.org/
Nonprofit Missouri https://www.nonprofitmissouri.org/
Montana  * Montana Nonprofit Association http://www.mtnonprofit.org/
Nebraska  * Nonprofit Association of the Midlands http://www.nonprofitam.org/
Nevada Alliance for Nevada Nonprofits http://alliancefornevadanonprofits.com/
New Hampshire NH Center for Nonprofits http://www.nhnonprofits.org/
New Jersey Center for Nonprofits http://www.njnonprofits.org/
New Mexico
New York New York Council of Nonprofits http://www.nycon.org/
Nonprofit Coordinating Committee of New York https://www.npccny.org/
North Carolina North Carolina Center for Nonprofits http://www.ncnonprofits.org/
North Dakota North Dakota Association of Nonprofit Organizations http://www.ndano.org/
Ohio Ohio Association of Child Caring Agencies http://www.oacca.org/
Oklahoma Oklahoma Center for Nonprofits https://www.oklahomacenterfornonprofits.org/
Oregon The Nonprofit Association of Oregon http://nonprofitoregon.org/
Pennsylvania Pennsylvania Association of Nonprofit Organizations http://pano.org/
Rhode Island
South Carolina Together SC http://www.togethersc.org/
South Dakota *
Tennessee
Texas * Texas Association of Nonprofit Organizations https://tano.org/
Utah Utah Nonprofit Association https://utahnonprofits.org/
Vermont  * Common Good Vermont http://commongoodvt.org/
Virginia
Washington Washington Nonprofits https://washingtonnonprofits.org/
West Virginia West Virginia Nonprofit Association https://wvnpa.org/
Wisconsin Wisconsin Nonprofits https://www.wisconsinnonprofits.org/
Wyoming * Wyoming Nonprofit Network http://www.wynonprofit.org/
* States that do not have charitable registration requirements as of 9/1/2016.

Most states encourage out of state nonprofits to join their membership or offer free resources so if your state nonprofit association can not answer your question another may have whole libraries full of information for you!!

If you have a great resource and want to share it with us or other nonprofits please send us the information or link and we will post it in a future blog.

Please contact us with any comments, questions or concerns at (800) 780-6027 or support@SimpleCharityRegstration.com.