Category Archives: Registered Agents

North Dakota Corporate Registration/Qualification

Out of state charitable corporations must obtain a certificate of authority from the Secretary of State office if they conduct activities in North Dakota which includes soliciting for donations.  A non-profit corporation can do this by filing a Certificate of Authority Foreign Corporation Application (SFN 13100).

A foreign corporation using a name other than its corporate name must also file the Trade Name Registration Form (SFN 13401) and renew annually.

You will need to have a Registered Agent for filing the Certificate of Authority Foreign Corporation Application which can be provided by a service or an individual residing in North Dakota. If your organization is registering nationwide you are going to need registered agents for several states so we recommend using a national agency so that you only have one point of contact for that service. Here is the link to the blog we posted earlier in the year on the role of Registered Agents in state charity registration process.

For more information on corporate registration, review the North Dakota Secretary of State’s website or you could read up on Corporate Registration and Registered Agents on our blog.

Please contact us with any comments, questions or concerns at (800) 780-6027 or support@SimpleCharityRegstration.com.

Oregon Corporate Registration/Qualification

Out-of-state charitable corporations must register prior to solicitation with the Department of Justice Charitable Activities Section.  Those forms can be found on SimpleCharityRegistration.

Nonprofit corporations organized in another state which solicit, hold assets or do business in Oregon must also register with the Oregon Secretary of State Corporations Division. They must file an Application for Authority to Transact Business-Nonprofit which can be submitted by mail or online at the Oregon Business Registry.  The annual renewal must be done online by February 1st of each year.

You will need to have a Registered Agent for service of process filing as a Foreign Non-profit can be provided by a service or an individual residing in Oregon. An entity cannot designate itself as its own registered agent.  If your organization is registering nationwide you are going to need registered agents for several states so we recommend using a national agency so that you only have one point of contact for that service. Here is the link to the blog we posted earlier in the year on the role of Registered Agents in state charity registration process.

Please contact us with any comments, questions or concerns at (800) 780-6027 or support@SimpleCharityRegstration.com.

DC Corporate Registration/Qualification

Nonprofits must file for a basic business license in DC which in lieu of completing a charity registration application.  This includes completing corporate registration with the FN-1 Form as a foreign entity conducting business in DC. The best way to register in DC is online through the Department of Consumer and Regulator Affairs (DCRA), Corporations Division, CorpOnline Web Portal.

It is best to register through their portal as you can track your progress from the corporate registration to the tax exempt application and then on to registering your non-profit as a business with the BBL-EZ Form.

You will need to have a Registered Agent for filing both as a Foreign Non-profit and for completing the BBL-EZ application both can be provided by a service or an individual residing in DC. If your organization is registering nationwide you are going to need registered agents for several states so we recommend using a national agency so that you only have one point of contact for that service. Here is the link to the blog we posted earlier in the year on the role of Registered Agents in state charity registration process.

If you plan on using a name in DC other than your registered corporate name, you also will need to register that Trade Name.

Please contact us with any comments, questions or concerns at (800) 780-6027 or support@SimpleCharityRegstration.com.

Colorado Corporate Registration/Qualification

Every charitable organization that solicits contributions in Colorado must complete the charity registration process before engaging in any solicitation activities. This includes registering your out-of-state (foreign) nonprofit with the Colorado Secretary of State by filing a “Statement of Foreign Entity Authority“.

You will need to have a Registered Agent for filing the Statement of Foreign Entity Authority and the charity registration application both can be provided by a service or an individual residing in Colorado. If your organization is registering nationwide you are going to need registered agents for several states so we recommend using a national agency so that you only have one point of contact for that service. Here is the link to the blog we posted earlier in the year on the role of Registered Agents in state charity registration process.

All of Colorado’s forms must be filed online including the Charity Registration. More information about the process can be found on the Colorado Secretary of State’s website.

Please contact us with any comments, questions or concerns at (800) 780-6027 or support@SimpleCharityRegstration.com.

California Corporate Registration/Qualification

Out of state charitable corporations must register or qualify with the California Secretary of State’s office if they do business in California which includes soliciting for donations.  A non-profit corporation can do this by filing a Statement and Designation by Foreign Corporation (Form S&DC-S/N).

You will need to have a Registered Agent for filing the Statement and Designation by Foreign Corporation which can be provided by a service or an individual residing in California. If your organization is registering nationwide you are going to need registered agents for several states so we recommend using a national agency so that you only have one point of contact for that service. Here is the link to the blog we posted earlier in the year on the role of Registered Agents in state charity registration process.

After obtaining the corporate registration approval, we recommend that the organization files for state tax exemption with the California Franchise Tax Board.  The Submission of Exemption Request (Form FTB 3500A) should be filed so that the organization will be recognized as a tax exempt entity and will not have to pay any California franchise taxes.

For more information on corporate registration review the California Secretary of State’s website or you could read up on Corporate Registration and Registered Agents on our blog.

Please contact us with any comments, questions or concerns at (800) 780-6027 or support@SimpleCharityRegstration.com.

Does My Nonprofit Need a Registered Agent? Part II: The Charity Registration Forms

There are several states that ask for service of process agent or registered agent be listed on their charity registration forms and some will allow the charity to designate the state as the agent for service of process.  Although it may be easier to designate the Attorney General or Secretary of State as your registered agent it may not be in your best interest.  A registered agent is paid to handle your affairs and make sure that you receive notices in a timely manner so that you do don’t miss an important deadline.  They are also proficient with the state’s regulations and the interworking of the state agencies so they can help guide you in making informed business decisions in their state. 

Registered Agent Required for Corporate Qualification

California

North Dakota

Oregon

Registered Agent Required for Both Corporate Qualification and Charity Registration 

Colorado

District of Columbia

Registered Agent Required for the Charity Registration Forms

Michigan (RA required for both Corporate and Charity registrations)

Minnesota (designee can either be RA or the person with custody of the financial records)

Mississippi (if none designated then the Secretary of State is designated for service of process)

Missouri (designee does not have to be located in MO)

New Mexico (RA can be named which does not have to reside in NM or consent to service of process can be the Attorney General)

South Carolina (foreign organizations can specify the Secretary of State by filling in the space provided with the name and address of the agency)

Utah (but does not have to reside in the state)

Virginia (if none designated, the Secretary of the Commonwealth is automatically appointed)

In some states the State will act as the default service of process agent on behalf of the organization and is acknowledged by signing the charity registration form.

State Agency Must be Designated as Representative

Arkansas (foreign organizations must file an Irrevocable Consent for Service of Process provided by the Attorney General)

Georgia (organizations must irrevocably appoint the Secretary of State as agent for service of process)

Hawaii (organizations must irrevocably appoint the Attorney General as agent for service of process)

Washington (organizations must irrevocably appoint the Secretary of State as agent for service of process)

Read our blog to learn more about Registered Agents for Nonprofit Corporate Registrations (Corporate Qualifications).

Visit URS Agents to obtain Registered Agent services

Please contact us with any comments, questions or concerns at (800) 780-6027 or support@SimpleCharityRegstration.com

 

Does my Nonprofit Need a Registered Agent? Part I: Corporate Qualification

There are several variations of the term Registered Agent that you may come across that usually mean the same thing.  It could be Resident Agent, Registered Agent (RA) or Statutory Agent.  They are all terms for an individual or company that your organization designates to receive official documents on your behalf located in a specific state.

This is usually a state where you do not have a physical office location and a post office box cannot be used.  A location where documents can be delivered and signed for in person on behalf of your company or nonprofit.  These documents can be any official state correspondence, tax information, or process notices.   Process notices are usually court documents advising the organization that it is party to a lawsuit or legal action.  

For corporations that transact business in several states they are often required to be “Qualified to do Business” in those states.  Which means in order for corporation to carry out business transactions in a state other than the one they are incorporated in they must go through a process called foreign qualification in each of those states and most likely will have several registered agents or use a national registered agent service.  This is not necessarily true for non-profits as they do not normally qualify as doing business per state’s laws.  This occurs because some states have different definitions of what transacting business is in their state.  

The following states require that charitable organizations file for “Corporate Qualification” and require that a resident agent be listed on the application.  Although, these organizations do not ask for the resident agent to be listed on the charity registration. When you’re done, read Part II of this blog to find out more about resident agents and charitable solicitation registration.

Registered Agent Required for Corporate Qualification

California

North Dakota

Oregon

Registered Agent Required for Both Corporate Qualification and Charity Registration Forms

Colorado

District of Columbia

States that Require Corporate Qualification for Organizations with Branch Offices in their States

Florida (foreign organization conducting business or have offices in state)

Illinois (foreign organization conducting business or have offices in state)

Michigan (foreign organization conducting business or have offices in state)

Nevada (foreign organization conducting business or have offices/programs in state)

Read Does my Nonprofit Need a Registered Agent? Part 2: The Charity Registration Forms for further information on which Charity Registration forms also require a registered agent.

Read our blog to learn more about Non-profit Corporate Registration and the Model Business Corporation Act.

Visit URS Agents to obtain Registered Agent services

Please contact us with any comments, questions or concerns at (800) 780-6027 or support@SimpleCharityRegstration.com.